The main reason why event managers from all around the world decide to use an event mobile app is to boost engagement and attendee interaction. However, it's not just about having the app, it's more about the way you encourage your attendees to actually download and use the app. That's why we bring you these tips and best practices from our clients who have managed to boost Eventee usage to the maximum!
It's all about the timing
Probably the most important thing is timing. You should let the attendees know that you are using Eventee in advance. From our experience, one week before the event is perfect. People just take their time. 🙃
In order to manage it on time, you should start with your event preparation in Eventee at least one week before the event. You don't need to have everything 100 % prepared. Even after you publish the event, you will still be able to make real-time changes which are visible inside the app right away.
After publishing your event
You should let your attendees know, that they can already access the event via Eventee app! You have several options to do that:
- The most convenient way is to invite attendees straight from the Eventee administration;
- Download QR code or copy the link from your Dashboard and publish it on your website;
- Make a post with the QR code or a link to your social media pages;
- Send the QR code or link via email to your attendees.
You can find a step-by-step manual here. After the email invitation, we also recommend to publish this information on your social media pages and your website. 😊
On the day of the event
You should encourage the attendees who haven't downloaded the Eventee app yet to do so. Again, we have several tips for you!
Make use of the QR code
You can spread the QR code throughout the venue to make it visible to everyone. Walls, posters, attendee badges and presentation during the breaks. A call-to-action text like “DOWNLOAD THE APP” works well with QR code.
Make a competition
People love competitions! You can announce a competition for the most creative lecture evaluation or for the craziest shared picture on Instagram with your hashtags. Imagination has no limits! And your attendees will be even more motivated to use the app! 😊
Explain the advantages of using the “Favorites” feature
Our “Favorites” feature is great for events with multiple parallel sessions/lectures or workshops in separate halls. Encourage the attendees to create their own schedule in order to make coordinating throughout the event easier. Additionally, they will also receive a notification each time a favorite session of theirs is about to start.
Paperless and updated
Explain attendees that your event is paperless because you want to avoid unnecessary printing. Also, mention that using Eventee means staying updated at all times via newsfeed posts and real-time changes in the agenda which can come in handy.
Create information cards
Another way of motivating attendees to use Eventee is by placing all needed information inside the app. You can upload texts, links, and maps (indoor or outdoor). The more you fill in, the more inclined will the attendees be to use Eventee!
Encourage attendees to ask questions via the app! Some people are shy to ask questions aloud in front of an audience, so they would definitely appreciate this option. Especially when the question is not a pleasant one. Moreover, other people can vote for the most interesting questions so you can maximize the effectiveness of your Q&A sessions!
Networking without the awkwardness of cold introductions
Did you know that networking is the main driver for visiting conferences for 76% of attendees on average? Enable a networking feature in Eventee and encourage the attendees to make new relevant business connections! Networking will be more pleasant and efficient than ever before!
The magic lies in reminding. Remind attendees that they can use the app at the beginning of the event and also during breaks. Explain the advantages of using it and wait for the results. We wish you a lot of positive reviews! 🖤